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THE PDF FILE Create PDF File Book manuscripts converted to PDF, or "Portable Document Format," provide printed displays that duplicate the layout, typeface and artwork of your original book manuscript that might be lost when transferring word processing documents. This is important when preserving the original design of pages is an essential feature of your book. Recommended software Software to create PDF files can be expensive, but there are some no-cost software options available. Please note that we are not currently supporting PDF 1.6 files. Adobe's trial of their PDF software provides five free conversions of original documents into PDF format: "Create Adobe PDF Online is a Web-hosted service that lets you convert a variety of documents into Adobe PDF files that anyone can view using the free Adobe Reader. Supported formats include Microsoft Office files, graphics formats, Web pages, and other file types." You have to register to upload documents and retrieve your PDF files, of course, but this service can be helpful if you don't need PDF conversion capability on a regular basis. If you do, however, Adobe also offers unlimited PDF conversions on a subscription basis for $9.99/month or $99.99/year, only good for 8.5" x 11" documents. Create custom sizes As mentioned earlier, you must submit your book PDF in a format that exactly matches how you want your book printed. This means that for a 5x8 book, you must submit a PDF formatted for a 5x8 document. This can be tricky because PDF converters are by default set to 8.5" x 11" documents. Here are the steps for changing the 8.5" x 11" default setting in Adobe Acrobat. You will first need to create a custom-size profile in Acrobat. To do this in Windows 2000 or XP (remember, not functional for Win 98 and older):
You have now created a custom-size profile, and you will need to do this once for each custom size. Now that you have a custom size profile, you can convert your file into a PDF of that size. The following example outlines the steps involved using a Microsoft Word document. In MS Word:
Embedding fonts Embedding fonts ensures that CafePress.com can print your file using the original fonts you chose. Because embedded fonts increase file size, and keeping in mind the 100MB PDF size limitation, avoid using non-standard fonts. Also note that some fonts have license restrictions that may prevent embedding. 1) Using Adobe's PDF as an example, first Distiller must be able to access fonts at the time it distills the file. Choose Settings > Font Locations to see where Distiller looks for fonts; add any other folders that contain the fonts you're using. 2) In Distiller, choose Settings > Job Options. Click the Fonts tab. Select Embed All Fonts to embed all the fonts used in the document. 3) If you have Adobe Acrobat installed, you can convert your files to PDF format by "printing" them using the Acrobat virtual printer:
4) Preview the fonts in your PDF document by opening the PDF document in Acrobat. Go to File > Document Properties to see embedded fonts. If embedded fonts don't appear as expected, make sure that the fonts are properly installed and undamaged. If fonts aren't embedded in a PDF file, your book PDF cannot be uploaded successfully. PDF checklist
 PDFHelp You may submit a word document, granted it has no special fonts in it, and we can convert your word file into a PDF for free. However, it's best to do it yourself as to make sure your document is fully optimize and controlled by you.
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